The Biomedical Engineering department will consider requests for travel support for students meeting one of the following prioritized conditions.
- The biomedical engineering student is presenting scholarly work conducted with a TCNJ Department of Biomedical Engineering faculty member
- The student is not a BME student, but is presenting scholarly work conducted with a TCNJ Department of Biomedical Engineering faculty member
- The student is an officer of the organization hosting the conference (BMES or IEEE-EMBS)
Students presenting scholarly work from a research experience at another institution must request travel from that institution. The Department cannot support such travel.
Students working collaboratively with a TCNJ BME faculty member and a faculty member at another institution should request funding from both institutions.
Planning Travel
Students attending the same conference should work together with their research advisors in effort to minimize expenses. The group should shop for the best hotel and airfare prices, Limit the length of stay as much as possible.
Eligible expenses include:
- Hotel – may be paid via a TCNJ travel card by the faculty member or purchased by the student to be reimbursed upon return. Hotel rooms must be shared (up to 4 per room).
- Airfare or train fare – may be paid via a TCNJ travel card by the faculty member or purchased by the student to be reimbursed upon return. Flights should be arranged so that ride sharing for airport transportation is possible
- Reasonable expenses for travel to and from the airport and hotel (see below regarding travel for multiple students) or at the venue. The student must pay these costs and request reimbursement upon return.
The Department does not cover food costs. A faculty member traveling with the student(s) may buy a meal and request reimbursement.
Requesting Travel
Students should work with their faculty advisor to submit a budget proposal at least one month in advance. The proposal must include the justification for travel and include a complete and detailed budget for all students travelling.
Once Travel Budget is Approved
Each student must submit the Emergency Contact Form and the Liability Waiver Form, in compliance with the Student Travel policy, to the Department at least 2 weeks prior to travel